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ROI is realized through automation, visibility and labor reductions. AboutTime focuses on tightening up inefficiencies in labor reported, labor paid and labor spent managing the process from the field to the office. For these reasons, the ROI for our clients is truly staggering and substantial because AboutTime touches so many inefficient areas in businesses with mobile employees and remote projects.
Many businesses want the benefit of real-time but hesitate to implement the behavior change in their mobile workforce. AboutTime has tools to allow you to capture time and attendance in REAL-TIME by requiring employees to clock IN and OUT ... OR you can set up the system to allow employees to enter time after the fact like they do today. If employees enter time after the fact you will still gain ROI through automation, efficiency and also benefit from all the connectivity tools of the system. If your employees clock IN and OUT in Real-Time you will cut payroll on actual time worked, rather than guestimated time worked in addition to automation. (See "CALCULATE SAVINGS" below)
Are you still manually entering time sheets into accounting? Do you manually enter daily logs and job progress? When you get timesheets from the field are they accurate, on time and complete? Is the payroll crunch wearing on your patience?
You can avoid the weekly payroll crunch that happens every payday with paper time sheets. AboutTime helps streamline payroll in a numerous ways: First data streams into your office wirelessly in real-time so time stamps can be reviewed and approved throughout the work week as opposed to waiting for paper time sheets to come in at the last minute. Second the data is accurate, reconciled and automatically entered within AboutTime, eliminating manual data entry from paper time sheets. Finally, you can rest assured that employees in the field are selecting from valid data that is already in your accounting system, reducing the chance for data entry mistakes. With AboutTime's integration you won't need to maintain two systems...everything you enter into accounting can import directly into AboutTime.
AboutTime is designed to eliminate paper pushing between the field and the office in order to free up time for field workers, supervisors and office adminsitration by capturing and streaming accurate data to and from the office wirelessly. Tracking field operations with paper is like hand-writing a letter and mailing it the old fashioned way. Compare that process to sending an email and you can see why so many companies are implementing AboutTime in their business.
How much time do your field employees spend filling in time sheets and daily logs? When do they fill in the information? How accurate are the timesheets and field reports? Do they like the paperwork process? Is it the best use of their time?
The truth is field employees, site supervisors and project managers that have used our mobile applications are AboutTime's biggest advocates and best referrals. They adapt quickly and appreciate using tools that make their job more efficient. AboutTime is designed to be quick and simple in the field with large menu-driven buttons, minimal steps and customizable workflows. Clocking IN or OUT with AboutTime is quicker, simpler and less steps than getting $20 out of an ATM... we are finding it more and more difficult to find anyone that doesn't grasp it within minutes.
Are you using spreadsheets to manage budgets VS actuals? Are you waiting for timesheets and daily logs to be manually entered into accounting in order to get at labor and job reports? What if you could see labor, units, job progress and production as it's happening opposed to weeks later?
With paper it's impossible to manage a project's labor and units as it happens because you don't even have a report until time sheets and dailys are turned into the office, then entered into accounting, then you can get at the data and start reviewing - but you are two to three weeks behind and you are more than likely reviewing estimated field data. By the time you are over budget it's too late, now you have lost money. AboutTime litterally streams data into your office as it's happening in the field giving managers real-time visibility to make decisions as its happening.
The American Payroll Association reports that business over-pay 42 minutes per day, per employee using paper to track time and attendance. This is the factual average, some businesses do better and some do worse. When you hand field employees a sheet of paper and ask them to write it all down you're begging for estimated information. If an employee shows up at 7:10 AM, what do you typically see on the time sheet? IF they take a 45 minute lunch, what do you see on the time sheet? If they leave at 3:50 what does the time sheet say? 40 minutes per day adds up fast. Most employees are working hard for the company and value their job, the problem is the company is giving them an inefficient tool. Paper time sheets don't get filled out as it happens. They get filled out at the end of the day or worse, at the end of the week and the company is overpaying on enormous amounts of time never worked, it happens every payday.
AboutTime can help you fix it by having employees clock IN and OUT in Real-Time. When you do this, one of two things happens, either direct payroll costs are reduced to represent actual time worked or production increases, sometimes both.
If you would rather focus on automation alone, then your employees can enter their time into the system "after the fact" through our TouchCenter. AboutTime provides you with both options, "Real-Time" or "After the Fact". The challenge of capturing accurate time worked occurs in every business with mobile employees, on every remote job, every day. The estimated (usually exagerated) time gets paid out every payday. On top of that the business is further burdened with Liability Insurance, Payroll Tax and Workers Compensation Insurance... all of which are calculated off of gross payroll. To compound the problem with paper time sheets even further... future jobs are bid from this historically inaccurate cost code and labor data.
When you look at 42 minutes a day, per employee + payroll tax + liability + work comp x 5 days per week x #of employees x # of payrolls in a year it can be staggering (then start adding in overtime paid that wasn't earned). If you want to run some rough numbers on the real-time savings click on the calculate savings button below. Your AboutTime specialist can provide you with a true ROI report specific to your organization.
AboutTime is a "behavior-changer". Changing behavior is effective when it's a change for the better and you choose a system that your employees will embrace as a positive tool. As you consider mobile data collection options, you will notice AboutTime's strong focus on field simplicity. "Simple in the field" is critical to the success of changing behavior. Two of the original AboutTime founders were contractors, their fingerprints are all over the design of this system.
If your money-makers in the field can't use the system efficiently, then you have a very big problem and your business will struggle to realize the benefits of accuracy. Keeping it "Simple in the Field... Powerful in the Office." has always been the top priority at AboutTime. AboutTime's user-friendly field application design will be the difference in your employees accepting and adapting to this change for the better.
